Listing Policies Follow
Definitions:
Off-Market Listings = Expired, Withdrawn, Canceled, and Closed
Current Listings = Active, Coming Soon, Hold, Active Under Contract, and Pending.
Agent Change
Changing Office within Firm
| Situation | Old Broker-in-Charge | New Broker-in-Charge | Doorify MLS Staff |
| Listing(s) will remain with the original office. | Transfer current listings to another agent(s) in the office | No action | No action |
| Listing(s) will be transferred to a new office within the same firm. | BIC gives written permission for agents to take some or all current listings to a new office within the same firm. | No action | Transfer current listings per written instructions to the new office within the same firm. |
Agent Leaves Firm
| Situation | Old Broker-in-Charge | New Broker-in-Charge | Doorify MLS Staff |
| Listings remain with the firm. | BIC transfers the Current listings to a new agent. | No action | No action |
| BIC agrees to cancel “Active” and “Hold” listings. | “Active” & “Hold” listings are given a “Canceled” status. “Contingent” and “Pending” listings are transferred to another agent(s) in the office. | New listing agreements are signed by the seller and entered into MLS after original listing agreements at the old firm are “Canceled”. |
No action
|
Broker-in-Charge Change
Broker-in-Charge Leaves Firm
| Situation | Old Broker-in-Charge | New Broker-in-Charge | Doorify MLS Staff |
| Listing transfers to another agent. | No action | BIC transfers any current listings to another agent or her/himself. | No action |
Office/Firm Change
| Situation | Old Broker-in-Charge | New Broker-in-Charge | Doorify MLS Staff |
| Office closes. | “Cancel” all “Active” and “No Showings” listings. | N/A | Check office listings. “Active Under Contract” and “Pending” are closed with the information provided by the co-op broker or public records. |
Office/Firm Changes Name
| Situation | Old Broker-in-Charge | New Broker-in-Charge | Doorify MLS Staff |
| Office or firm name changes | Owner/BIC completes the “Notice of Firm Changes” form through their user portal. | N/A |
Confirm new firm name with NCREC. Update Tangilla to reflect new firm name.
|
Merging Firms
Two Firms Merge into a New Firm
| Situation | Old Broker-in-Charge | New Broker-in-Charge | Doorify MLS Staff |
| All listings of both firms to transfer to the new firm. | Owner/BIC of first firm sends written notice of merger and provides written instructions on what listings (Off-market and/or current) are to be transferred to the new firm. | Owner/BIC of 2nd firm sends written notice of merger and provides written instruction on what listings (Off-market and/or current) are to be transferred to the new firm. | Confirm the office and BIC information with NCREC Change the record of one firm in Tangilla. Transfer all listings of the second firm into the new firm. Inactivate the second firm in Tangilla. |
| Some listings of each firm to transfer to the new firm. | Owner/BIC of firm first firm sends written notice of merger and provides written instructions on what listings (Off-market and/or current) are to be transferred to the new firm. | Owner/BIC of 2nd firm sends written notice of merger and provides written instruction on what listings (Off-market and/or current) are to be transferred to the new firm. | Confirm the office and BIC information with NCREC. Transfer the listings per the instructions of the two owners/BICs to the new office. Inactivate the old firm in Tangilla. |
Firm/Office is purchased by another firm but remaining open
| Situation | Old Broker-in-Charge | New Broker-in-Charge | Doorify MLS Staff |
| All listings to transfer to the purchasing firm. | Owner/BIC of the firm sold sends written notice of sale and provides written instructions on what listings (Off-market and/or current) are to be transferred to the purchasing firm. | Owner/BIC of the purchasing firm sends written notice of the sale and provides written instructions on what listings (Off-market and/or current) they expect to be transferred to the purchasing firm. | Confirm the office and BIC information with NCREC. Transfer the listings per the instructions of the two owners/BICs to the new office. |
| Some listings to transfer to the purchasing firm. | Owner/BIC of the firm sold sends written notice of sale and provides written instructions on what listings (Off-market and/or current) are to be transferred to the purchasing firm. | Owner/BIC of the purchasing firm sends written notice of the sale and provides written instruction on what listings (Off-market and/or current) they expect to be transferred to the purchasing firm. | Confirm the office and BIC information with NCREC. Transfer the listings per the instructions of the two owner/BICs to the new office. |
Firm/Office is purchased by another firm and is being closed
| Situation | Old Broker-in-Charge | New Broker-in-Charge | Doorify MLS Staff |
| All listings to transfer to the purchasing firm. | Owner/BIC of the firm sold sends written notice of sale and provides written instructions on what listings (Off-market and/or current) are to be transferred to the purchasing firm. | Owner/BIC of the purchasing firm sends written notice of the purchase and provides written instruction on what listings (Off-market and/or current) they expect to be transferred to the purchasing firm. | Change the name of the office in Tangilla. Transfer the listings per the instructions of the two owners/BICs to the purchasing firm. Inactivate the old firm in Tangilla. |
| Some listings to transfer to the purchasing firm. | Owner/BIC of the firm sold sends written notice of sale and provides written instructions on what listings (Off-market and/or current) are to be transferred to the purchasing firm. | Owner/BIC of the purchasing firm sends written notice of the sale and provides written instruction on what listings (Off-market and/or Current) they expect to be transferred to the purchasing firm. | Transfer the listings per the instructions of the two owners/BICs to the purchasing firm. Inactivate the old firm in Tangilla. |